H. Price/Inventory Update from Supplier
- Bart Rogacewicz
To get to the Price/Inventory Update from Supplier screen, click on Inventory -> H. Price/Inventory Update from Supplier.
This feature is used in conjunction with the EDI interface and is used to update the files from your wholesaler in the system. This screen also displays automatically when the Update/Update All is clicked in the Wholesaler Inbox.
As this feature can have detrimental effects if not used properly, the first time it is to be used it is highly advised to contact us for a quick overview of how the feature works.
Supplier : Choose the Supplier for which you'd like to update items.
Get File obtains the files from the server; these files download automatically every 30 minutes however and will most likely already be present.
Select File allows you to choose the wholesaler file.
The settings box displays the current settings on whose basis the files will be updated. If you wish to edit these settings, simply click "Edit Settings".
This determines how to treat and update files that are sent from the wholesaler through the EDI/Wholesaler Inbox. NOTE: The store should take extreme care when editing this information as it could potentially lead to prices being over written.
Update RX Items : Choose this option if you'd like to update RX items sent in the files.
Load New Drugs Into Rx Database : (*NOT RECOMMENDED*) Choose this option to load all drugs sent in the file. Sometimes wholesalers will send more items that you are currently purchasing with the option to load those items into your POS database. This selection will add items you might not sell and does raise your database size which can result in slower searches. The drug files and databases often carry a lot more information than POS item files, and can result in severe degradation of quality of use for the BestRx program. Use this option with EXTREME caution.
Update Acquisition Cost : Choose this option to update the Acquisition cost on drugs sent in the file.
Update AWP Price : Choose this option to update the AWP price on drugs sent in the file.
Only update if new price is higher : Choose this setting if you wish to only update the AWP price if the new price is higher.
Update POS Items : Choose this option if you'd like to update POS items sent in the files.
Load New Items Into POS Database : Choose this option to load all items sent in the file. Sometimes wholesalers will send more items that you are currently purchasing with the option to load those items into your POS database. This selection will add items you might not sell and does raise your database size which can result in slower searches. Use this option with caution.
Update Acquisition Cost : Choose this option to update the Acquisition cost on items sent in the file.
Update Retail Price : Choose this option to update the Retail price on items sent in the file.
Only update if new price is higher : Choose this setting if you wish to only update the Retail price if the new price is higher.
When the file and settings have been selected, click the "Update" button to proceed in processing the files. Upon processing the screen will display the results. For a full explanation please contact us and one of our technicians will be happy to go over the rest of the process.