Overview
The input incoming inventory function is used primarily to manually enter received inventory in your BestRx system.
If you'd like the process to be more automatic, inquire with support about the EDI interface which allows connection to the wholesaler to obtain up to date files regarding purchase orders and imports that information into the system.
Any mistakes made on this screen cannot be undone once saved, to prevent discrepancies in inventory records.
However, the quantity on hand for the inputted drugs can be adjusted in the Drug File. See Adjusting Quantity on Hand in Drug File.
To access the Inventory Update screen, click on Inventory ➡️ 1. Input Incoming Inventory
To update the inventory for a drug enter in the following information:
Drug Name or NDC: Enter in the name or NDC number of the drug. To search for a drug, enter in a part of the drug name and press the "Enter" key. To choose a drug from the generated list, click anywhere on the drug’s row or enter in the line number in the field below the list and press the "Enter" key. Once this is done the drug NDC number will show in the section to the right of the screen.
Supplier (optional): Select the appropriate vendor for the drug using the drop-down list. If there is no supplier add the supplier following these instructions (Vendor Supplier File)
Vendor Item # (optional): Enter in the Wholesaler/Product ID for this update.
Invoice Number: Enter in the number from your Wholesaler invoice.
Purchase Date: Enter in the date the drug was purchased.
Qty Purchased: Enter in the quantity purchased for this update. Notice the After Purchase QOH field change as the quantity purchased is entered.
Acquisition Cost: Enter in the acquisition cost you pay to your Wholesaler for the drug.
Lot #: Enter the lot number from the bottle of the selected drug.
Lot Exp Date: Enter the Lot Expiration Date from the bottle of the selected drug.
Serial #: Enter the serial number from the bottle of the selected drug.
Remark (optional): Enter in any remarks for this update.
When you're done inputting all required information, click the "Save" button to save the record and continue entering another, or click the "Save & Exit" button to save the record and exit this screen.
Track & Trace- Input Incoming Inventory
Input incoming inventory does now have enhancements added to it to comply with DSCSA Track and Trace requirements. For more information on the implemented changes click the link to the article ➡️ Track & Trace .
Adjusting Quantity on Hand in Drug File
If a mistake alters the previous quantity on hand while inputting incoming inventory, press Drug (F4), look up the drug, and adjust the Current QTY on Hand to the correct amount in the Drug File.
