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To access the Controlled RX Reporting screen, click on Administration -> 5. Controlled RX Reporting. |
Error Report
For most states, the appropriate agency that handles control reporting is able to respond with error reports that can be fixed directly from BestRx. This replaces the faxes/emails you were receiving and instead the report is delivered automatically into BestRx. For the above states, this screen and option will display BEFORE the regular Controlled Reporting screen, and we are showing it here as such. If you are not located in any of the above states, proceed to the CONTROLLED PRESCRIPTION REPORTING header instead.
If there were errors present in the previous report that require correction, a screen much like the one below will display.
Pending Errors from Previous Data Submissions Screen
This is the Pending Errors from Previous Data Submissions report screen. It displays any errors that have occurred in previous submissions and allows you to fix them.
Error Correction
Just like the regular report, all that's required is that you click on the error fields, highlighted in PINK, and correct the values. When clicking the field, a following box will pop-up allowing you to correct these mistakes. NOTE: The state of FL doesn't require a phone number to be sent, but the field has to be empty in order to allow that prescription to be submitted.
Prescriber Info Popup
Simply enter or correct the value in error and click the "Save" button. You will be taken back to the previous screen, allowing you to fix the rest of the errors. When you're done fixing the report, just like in the regular report click the "Send Data" button to have the report uploaded to our servers, and we will upload it to the appropriate agency for you. After the corrections have been uploaded, you will be taken to the regular report screen, as shown below.
CONTROLLED PRESCRIPTION REPORTING
Controlled Prescription Reporting
Main Screen
To create a Control Triplicate Rx Processing report, enter in the appropriate start and end dates in the From and To fields, respectively. Next, click the "Generate" button or press the "Enter" key when the "Generate" button is highlighted to generate the list of prescriptions which contained control drugs.
Correcting Missing Info
If an Rx is highlighted in red, it means that it has some incomplete information. These prescriptions also show in their separate "RXs with Missing Info" tab.
Controlled Prescription Report Showing Errors
If there are any errors present, you will see the image above. This gives the pharmacy a chance to correct any errors that might have occurred in the previous report and re-submit the correct information. Simply click the error field (highlighted in pink) and enter the information required. This can be the field itself (not shown in the image above, the field appears when scrolled to the right) or the field as listed in the error message on the line below.
Clicking on the field will display the following pop-up window:
Prescriber Info Popup
Enter the information that is incorrect/missing and click "Save". This will correct the record and the fields will no longer be shown as red.
Controlled Prescription Reporting Screen with Fixed Prescriptions
NOTE: 
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For all states except for Indiana the files do not have to be uploaded manually; BestRx handles the upload of these files for you. The pharmacies in the states listed display a "Send File" instead of a "Make File" button. The files will be sent to the BestRx server and a message will display on your screen showing progress. When the message displays that the file was sent successfully, you can consider the report to be submitted. |
Any prescription that has been checked will be written to the control triplicate file. To check a prescription manually, click anywhere on the row of the prescription. When all the necessary prescriptions have been checked, click the "Make File" button or press the "Enter" key when the "Make File" button is highlighted to create a control triplicate file. The program will display in a pop-up window where the file's been created. The two default directories are the root directory of "C:\" and the "C:\BESTRX" folder on the computer. The file name depends on the pharmacy's state, and will be a variant of NCPDP or NPI+today's Date. Remember this file name and location; after clicking "OK" the program will automatically open the reporting website state appropriate, and the user will be allowed to log in and upload the control file to the state agency, from the path shown in the previous window.
To print the list, click the "Print" button or press the "Enter" key when the "Print" button is highlighted.
The user may also clear all the data displayed on the screen by clicking the "Cancel" button or by pressing the "Enter" key when the "Cancel" button is highlighted.